Choosing an Office 365 license is a critical step before migrating to the cloud. With multiple options for small, medium and enterprise businesses, navigating the differences can get overwhelming. This Office 365 license comparison will reveal the options available within Business and Enterprise options available to help you make the correct choice for your organization.

Our Price Comparison for Office 365 Business Plans and Enterprise Licenses

Microsoft Licensing PlanPrice Per User Per Month
Microsoft 365 Business BasicP75.00
Microsoft 365 Apps for BusinessP110.00
Microsoft 365 Business StandardP160.00
  
Office 365 E1P110.00
Office 365 E3P240.00
Office 365 E5P400.00
Office 365 F3P65.00
  
Microsoft Project Online EssentialsP100.00
Sharepoint Online (Plan 2)P125.00
Teams Rooms PremiumP650.00

To better weigh the costs to your organization, let’s compare the features of the Microsoft 365 Business and Enterprise plans.

How Office 365 Enterprise and Business Plans Differ

Both the Microsoft 365 Business plans and Enterprise plans are available for organizations with fewer than 300 employees.

Because larger companies are more likely to be using Office 365, you might be contemplating whether to go with a Business or Enterprise option.

Here are some major features you gain with Office 365 Enterprise plans:

  • Microsoft Teams PBX and PSTN conferencing (PSTN calling is available as an add-on in E3 and E5)
  • Advanced Information Protection
  • Advanced Threat Protection
  • Active Directory integration
  • Power BI
  • Delve Analytics
  • Litigation Hold
  • Unlimited archive and mail storage
  • Enterprise app management

Enterprise plans are only available when purchased as a one-year commitment.

Here’s a breakdown of all Microsoft 365 Business plans so you can better understand how they differ.

Microsoft 365 Business Plans

Microsoft 365 Business plans were created for small businesses with fewer than 300 employees that might not need all the bells and whistles Enterprise Microsoft 365 and Office 365 offer.

Here’s what’s included in each Microsoft 365 Business plan for small companies.

Microsoft 365 Business Basic (Formerly Office 365 Business Essentials)

Looking to get basic Microsoft 365 functionality? Microsoft 365 Business Basic offers business email with 50 GB mailbox storage, custom email domain, and web versions of essential Office 365 applications like Outlook, Word, Excel and PowerPoint.

Here’s what you need to know about the Business Basic license:

The Basics 
PriceP75/user/month
Who It’s ForCompanies with fewer than 300 users that don’t rely heavily on Office 365 applications, online storage, and who do not need desktop applications
What You’ll Get
Email with 50 GB mailbox
Custom email domain addresses
Web versions of Office applications: Outlook, Word, Excel, PowerPoint
1 TB of OneDrive storage
SharePoint (company-wide intranet and team sites to connect people to content, expertise and processes.)
Unlimited Microsoft Teams video conferencing for up to 250 people.
Microsoft Teams chat-based workspace
Microsoft Planner to manage tasks and teamwork
Yammer to collaborate across departments and locations
24/7 phone and web support
300 user maximum

Microsoft 365 Apps for Business (Formerly Office 365 Business)

Next is the Office 365 Business plan. Here are the price and specs for this license option:

The Basics 
PriceP110.00/user/month
Who It’s ForBusinesses with fewer than 300 users that only need Office applications, cloud file storage and sharing (email hosting not included)
What You’ll Get
Desktop versions of Office 365 applications: Outlook, Word, Excel, PowerPoint, and OneNote (plus Publisher and Access for PCs)
Office Online: Web versions of Office 365 applications Outlook, Word, Excel, PowerPoint and OneNote
OneDrive and 1 TB of OneDrive storage
Per user licensing permits apps installed on 5 phones, tab;lets and PCs for each user.
24/7 phone and web support

Microsoft 365 Business Standard (Formerly Office 365 Business Premium)

Microsoft 365 Business Standard adds critical small business tools such as Microsoft Bookings to allows customers to schedule appointments, and Mile IQ for real-time mileage tracking from your mobile devices.

The Basics 
PriceP160.00/user/month
Who It’s ForBusinesses with fewer than 300 users that need the latest desktop versions of Office applications, cloud services and email hosting alongside small business applications.
What You’ll Get
Email with 50 GB mailbox
Custom email domain addresses
Desktop versions of Office 365 applications: Outlook, Word, Excel, PowerPoint, and OneNote
Web versions of Office 365 applications: Outlook, Word, Excel, and PowerPoint
1 TB of OneDrive storage
SharePoint (company-wide intranet and team sites to connect people to content, expertise and processes)
Unlimited Teams video conferencing for up to 250 people
Microsoft Teams chat-based workspace
Microsoft Bookings to enable customers to schedule appointments
Microsoft Planner to manage tasks and teamwork
Yammer to collaborate across departments and locations
FastTrack deployment support (with purchase of 50+ seats)
24/7 phone and web support

Office 365 Enterprise E1

E1 is the least expensive Enterprise plan. Here’s what you get with the E1 license:

The Basics 
PriceP110.00/user/month
Who It’s ForUsers that don’t need desktop versions of Outlook or Office applications but still require eDiscovery and data governance.
What You’ll Get
Email 50 GB mailbox (only accessible from Outlook online)
Skype for Business web conferencing, IM, online meetings and presence
OneDrive for Business
Yammer
SharePoint
Video Sharing
Web versions of Office applications: Outlook, Word, Excel, and PowerPoint
File sharing and 1 TB OneDrive storage
HD video conferencing
Team sites
eDiscovery search
Data Governance manual classifications and manual policies for retention and deletion

Here’s how Office 365 Enterprise E1 differs from Business Premium:

  • With E1, you can only access email via the online application.
  • With E1, you lose desktop versions of Office applications. You must use the online versions of Outlook and other Office applications like Word or PowerPoint online.

Office 365 Enterprise E3

The E3 license is one of the more popular options for digital-driven businesses. With E3, you gain desktop apps, You gain email, archiving, information protection and more storage options. Additionally, you gain Intune for device management and Azure Information Protection (plan 1) for data loss protection.

Here’s what’s included in E3:

The Basics 
PriceP240.00/user/month (annual commitment)
Who It’s ForBusinesses that need more advanced BI, compliance, email, security and voice capabilities.
What You’ll Get
Everything included in the Office E1 License
Office Client Apps
Legal compliance and archiving needs for email: archiving, eDiscovery hold and export, mailbox hold
Information protection: message encryptions, rights management, data loss prevention
Azure Rights Management and document management functions: archiving, rights management, data loss prevention and document-level encryption.
Email storage for in-place archive
Unlimited OneDrive storage
eDiscovery legal hold
eDiscovery export and case management
Hosted voicemail support

The Microsoft 365 Business Premium plan is most comparable to the Enterprise E3 plan in terms of base features.

Unlike Microsoft 365 Business Premium, Office 365 E3 includes: 

  • Exchange Online Archiving (EOA) and Legal Hold
  • Unified eDiscovery Center
  • Rights management, data loss prevention and encryption
  • Ability to add on PSTN

Office 365 Enterprise E5

Building off the E1 and E3 business plans, Office 365 E5 is the highest tier Microsoft offers. With this license, you gain Audio Conferencing, Phone System, Power BI pro, Customer Lockbox, and Microsoft Cloud App Security: 

The Basics 
PriceP400.00/user/month (annual commitment)
Who It’s ForIf you use or plan to use Skype for Business Cloud PBX, we recommend the Office 365 E5 license. For P400.00/user/month, you gain a complete, consolidated phone system along with all functionality available within Office 365.
What You’ll Get
Everything included in E3 licenses
Enhanced security features: Advanced ediscovery, secure attachments and URLs and access controls
Microsoft’s Business Intelligence tools for end user organizational analytics
Teams Calling
Unlimited OneDrive storage
Cloud-based call management
Advanced analytics with Power BI Pro and Microsoft MyAnalytics
Advanced eDiscovery
Advanced Data Governance
Advanced security with Advanced Threat Protection and Customer Lockbox
Enhanced visibility and control of your Office 365 environment

Tritons cloud licensing services make it easy to purchase, transfer, and manage your licenses. As your cloud solutions provider, Triton  handles all billing and subscriptions for your Office 365 products. Note that we offer all Microsoft software plans and are not limited to the above.

Have questions about which Office 365 license is right for your organization? Request a quote to see how much you can save.

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